Is the application ready for dispatch? Would you like to send it by email? Then we have a few tips for you on what you should pay attention to when applying via email. In addition, there are a few example texts for your cover letter.

Things to consider when applying via email

Preparation of application documents for email dispatch

At a basic level, when sending your application documents by email, you should also pay attention to any information in the job advertisement regarding this. For example, if it is required that you send cover letter and resume separately, you naturally adhere to that. If the documents are to be submitted via an online portal, you follow the instructions provided there.

Otherwise, the same applies to email dispatch: less is more. So, do not send dozens, but only one or two attachments at most. Typically, you would put your complete application documents in a PDF file. For example, work samples could possibly be outsourced to a second file. Do not send editable files (such as Word documents) under any circumstances. Also, do not pack your documents in ZIP files. On the one hand, it may happen that such attachments are blocked by companies for data security reasons. On the other hand, a ZIP file increases the effort for the recipient, who has to unpack the file before being able to view it.

In general, your attachment should be smaller than 5 MB, as larger files may be rejected by the email recipient's inbox. If necessary, you may need to compress the images in your documents. Also important: give your files meaningful names so that they can be easily identified by HR. For example, the file name could be: “Application_[Position]_[your-Name].pdf”.

Check documents and use the correct email addresses

Before sending the email, check that you have actually attached your documents in the correct and current version. If you are applying for multiple positions and have already prepared several application documents, also make sure that your attachment contains the appropriate documents for the email recipient. It would be extremely unfavorable if you sent the application for Company A to Company B. It is best to open the files from the attachment again before sending and check them.

You send the email to the respective contact person. Ideally, the email address to be used is stated in the job advertisement. If not, look on the company's website for a contact person or inquire by phone if in doubt. It would be disadvantageous to send your documents to a general info@address. Here, it is uncertain to what extent the email will be promptly considered and whether it will even reach the right contact person.

Finally, you should send your documents from a professional-looking email address - addresses like “magicwitch89” or “gameplayer3000” are unsuitable. Also, use a signature that includes your address and a telephone number. This way, the recipient can see your contact information at first glance.

The Subject Line

The subject of the email itself should be brief yet informative. Just like in the subject of your cover letter, here too, the recipient must be able to quickly and easily identify your email. Be sure to include the terms “Application” or “Application Documents”, state the position you are applying for, and optionally mention the reference number of the job advertisement:

• Application for [Position] (Reference Number: 12345)
• Application for the position of [Position]
• Application as [Position]
• Application documents for the position of [Position]

The Email Cover Letter

The cover letter in your email should include a greeting and closing formula, as well as your name. It should explicitly mention the position you are applying for again and refer specifically to the attachment with your application documents. Keep the language formal. Just like in your cover letter, pay attention to correct spelling.

Keep the email cover letter generally short. Also, use new formulations – do not repeat the text from your cover letter. In the simplest (but also most boring) case, your email cover letter could look like this:

Dear Mr. Mustermann,

Enclosed you will find the documents for my application for the position of saleswoman at your company.

I am available for any questions you may have. I look forward to a personal interview.

Yours sincerely

In this example, everything necessary is included, but surely a touch of creativity in an email cover letter is also appreciated by HR professionals. Below, we have put together various examples for you to draw inspiration from.

Before signing an employment contract, you will be invited to an interview. We have two particularly interesting articles on this topic. The first article, "The most common questions asked in an interview," will prepare you optimally for typical questions. The second article, "Weaknesses and Strengths," will help you identify and present your own skills and areas for improvement convincingly. Read our articles to go well-prepared for your interview and make a lasting impression.

Email Cover Letter Examples

Application for the position of service staff

Dear Mr. Mustermann,

I recently discovered your job posting on the "Sample Website" portal. While reading it, I immediately recalled your extremely tasty cherry-blackberry pie that I had the pleasure of enjoying during my last visit at the beginning of September.

Now, I would like to take your advertisement as an opportunity to get to know more about your pies and especially the team behind them. Therefore, please consider my application as your new service staff member.

Sincerely

More information about the application as service staff.

Example Application for Restaurant Employee

Restaurant Employee - Job Application

Dear Mr. Mustermann,

With each drive through Sample City, I noticed your market, so in the past few days, we finally stopped and tried one of your excellent pies.

Last night, I continued to explore your website and discovered that in addition to your culinary and regional delicacies, you also have job openings available. Please consider my application as your new restaurant employee attached herewith.

It would be a pleasure for me to introduce myself directly in Pastryland and discuss potential job options in person with you.

Sincerely

More information about the application in the restaurant.

Example Application for Social Media Manager

Application for the position of Social Media Manager

Dear Mr. Mustermann,

Soon, I will be moving away and closer to you. But why settle for proximity, when you could welcome me directly into your company?

If you decide to invite me for an interview, your new employee will be on board my moving truck. You will find my application documents attached to this email for your review.

I am available for any questions and I am willing to come to you for an interview even before my move.

Sincerely

More information about the application as Social Media Manager

Example Application for SEO Manager

Application for the position of SEO Manager – Reference number 12345

Dear Mr. Mustermann,

My research shows: Your company appears on positions seven, twelve, and twenty at Google (depending on the day). Do you want to move up higher with your pages?

Please accept my application documents attached to this email – my personal recommendation for your job advertisement for an SEO Manager.

May your click rates soar… I look forward to a personal interview.

Sincerely

More information about the application as Marketing Manager.

Example Application Graphic Designer

Application as a Graphic Designer

Dear Mr. Mustermann,

As visible from the publication date of your job posting, you have been searching for a graphic designer for over two months. With the receipt of this email, your search comes to an end.

Please open the application documents attached to this email and let yourself be convinced by the resume and references of an experienced pixel and vector talent.

I am available for questions as well as for a personal interview.

Best regards

More information on the Application as a Graphic Designer.

Example Application Salesperson

Sample Application as a Salesperson

Dear Ms. Musterfrau,

Only five minutes separate your cash register from my place of residence. Therefore, my commitment and flexibility to your team, even on weekends and in the evenings, is very close. Are you planning with me?!

You will find my application documents for the position of a salesperson attached to this email. Whether for questions or an interview - I look forward to our meeting.

Best regards

More information on the Application as a Salesperson.

Example Unsolicited Application App Developer

Unsolicited Application as an App Developer

Dear Ms. Musterfrau,

The "Musterstädter Zeitung" reported on your project "House3000". Every sentence of the article led to only one result: It fits!

With my skills as an experienced app developer, I am happy to contribute to the successful implementation of your very exciting project. Please find my application documents attached to this email on that note.

I look forward to an interview.

Best regards

More information on the Application as a Developer.

Example Application: Internship Media Designer

Application: Internship as a Media Designer

Dear Ms. Musterfrau,

The semester break is the most tempting weeks of the year to put my creativity to productive use. Rely on my commitment and skills day after day during this time.

During an internship, your team can expect friendly and helpful support in the areas of Photoshop and InDesign from me. You will find my application documents for an internship as a media designer attached, supported by examples of my creative work.

I look forward to an interview.

Best regards

More sample texts for your Application as a Media Designer.

Example Application Motion-Designer

Application as a Motion Designer

Dear Ms. Musterfrau,

Do you still remember? After my internship with you, you attested to me a "high level of commitment" and "excellent work results". You can also rely on this after completing my training.

You will find my application as a motion designer attached. Welcome me back, rely on internal experience values: your team, your processes, and a large part of your clients are already familiar to me, so you can expect maximum productivity from day one.

I look forward to re-entering the premises of your agency for an interview very soon.

Best regards

More sample texts for your Application as a Motion Designer.

Example Application PR Officer

Application as a PR Officer

Dear Ms. Musterfrau,

Until now, the glowing logo of your company only passed by me as I drove past. An institution in the region, with the best international reputation. Preserving and further promoting this reputation is your concern. And exactly in this sense, my application as a PR officer recommends itself to you.

Attached you will find my documents, in which you will find a resume that fits perfectly to your desired profile of requirements. High-quality communication internally and externally, linguistically skilled in German as well as in English - here it is!

I look forward to an interview and am available for any questions you may have.

Best regards

More information on the Application as a PR Manager for Public Relations.

With these tips and tricks, you are well prepared for successful email applications. Impress your potential employer and achieve your professional goals. We wish you much success on the way to the perfect application!