Business card templates Word
This is an informational article about business cards for you. If you need business card templates in Word, you can find examples below the article. Or click on the images if you like some of our business card templates.
Table of contents
The art of exchanging business cards: basic rules and etiquette
Let's think about the best way to give and receive business cards. What should you do after handing over your card? What is the best way to react when you receive a card from someone else? And how should you present your card? Let's find out together. After all, a business card is not just a piece of paper, but an element of business interaction that can influence your business success. It is exactly the element that you often hand over at the first contact. And you know yourself: There are no second changes for first impressions.
Many entrepreneurs and careerists don't even realize that one wrong move can affect their professional image. Unfortunately, time and time again we see well-dressed and confident people who nevertheless leave a less than ideal impression. It has to do with the etiquette they fail to observe. And that includes not knowing how to hand over a business card properly. Let's take a look at the basic rules for handing over business cards.
Don't give your business card to everyone you meet
Keep your business card with you and don't give it to everyone you meet at an event. Don't think that if you hand out 100 business cards per event, you will receive 100 calls within a few days. That is an illusion. You probably won't get even one. This is our experience after attending many events.
Although the goal of networking events is to reach as many people as possible, it is important to find qualified contacts or future employers. Choose carefully who you exchange business cards with. However, this does not mean that you should only make contact with people who you think may be interested in your products or services in the future.
It's simply unwise to hand out business cards to everyone you can reach, especially at networking events where the goal is to expand your social circle and opportunities for collaboration. A business card is not a flyer or brochure. It's a high-quality card that completes your image. If you are inclined to simply hand your card to everyone, ask yourself two questions: Firstly, do you want to be contacted by everyone afterwards? And secondly, is the quality of your card too low for you to be so generous? In these cases, make sure you get new business cards with finishing and other quality features. Because then not just any person deserves your card.
In summary, it is important to remember that your business card is not just a tool for distributing contact information, but also part of your professional image. Therefore, keep it safe and only give it to people with whom further cooperation or important business contacts are possible.
Always carry a few business cards with you
It is important that you always have a few of your business cards with you so that you can show them when needed. It is best to keep your business cards in a box, case or other container that protects them from damage. You should also have a few of your cards in the glove compartment of your car.
Also pay attention to the quality of your business cards. They are an extension of your professional activity and reflect the image of the company you represent. Therefore, it is important to have a card with a well thought-out design, color combinations in your company's corporate design and also the fonts of your company. Nothing looks more unprepared than a situation where you have to apologize to the person you are asking for your card and say: "I'm sorry, I forgot to bring my card..." or "I'm sorry, I just handed out the last business card...". This leaves a negative aftertaste with your counterpart and misses the chance of a successful interaction. So make sure you always carry a few of your cards with you.
Handing over a business card
Don't be too pushy. Wait until you are asked for your business card. If the person is interested in continuing to communicate with you after the event, they will ask how they can reach you. Then it's time to give them your business card.
Be careful when handing out business cards. Don't hand them out in the crowd. This could give the impression that your business card is worthless, as if you were giving it away. When you receive a business card and pass it on, use your right hand - the discretionary hand - or both hands. Accept the business card as you received it. If the person hands over the card with both hands, respond with both hands as well.
Don't forget to take international differences into account. In some cultures, it is considered impolite to hand over a business card with your left hand. Therefore, before traveling to other countries, make sure you are familiar with the cultural peculiarities.
Never pass a business card with your fingers over the information. Hold it by the top corners and show it to the recipient so they can read the information. Look the person in the eye and smile.
If you feel it is necessary, you can also specify a suitable time for the communication and the type of communication (phone call, email or chat). However, be reserved and not pushy.
Don't forget to ask for the contact details of the person you are talking to. They will probably give you their business card. Reciprocity is the basis of any business relationship. If you don't receive a reply after the event, don't hesitate to remind yourself and continue the conversation with your interlocutor. In fact, most people simply put the business cards they receive in the box with other cards from other people. So take the initiative and get in touch with the other person.
Notes on business cards
When writing notes on business cards, it is important to consider the context and professional etiquette. There are situations in which this is acceptable. In other situations, however, it can be unprofessional. For example, it can be quite flattering to write down the direct extension of the company telephone number or the mobile availability. Your counterpart will feel honored because not everyone has this direct accessibility. However, this psychological trick only works if you write the note on the card in front of the other person.
If you are not sure whether it is appropriate to write on a business card in a certain situation, you should not do so. Instead, simply hand over your card and offer to leave further information or notes in your organizer. This will make you look professional and avoid misunderstandings. An organizer with small individual notepads is a handy tool to record additional information or notes that could be useful in the future. This way you can organize your contacts and meeting information and facilitate communication with your business partners in the future.
Storing business cards
All business cards should be in perfect condition. It is important that they are not frayed or creased. This makes a big difference to your image and the impression you make on others. When you hand over your business card, make sure it is made of high-quality material. When a potential customer receives your business card, they will remember you, and when they look at it, they will form an opinion about you. You are someone who pays attention to every detail, even something as seemingly insignificant as a business card.
When you receive a business card, put it in a business card holder. It's also worth noting where you received it and what interested you about the person you received it from. For example, if you spoke to someone at an event and want to remember what topics were discussed, this can be useful information. If your customers see you carelessly keeping other people's business cards, it can have a negative impact on their perception of you and your company because you are treating them without the respect they want from you.
Business card as an element of corporate design
A business card is just one element of the corporate design that represents your company or personal brand. Nevertheless, its importance should not be underestimated. The success of a business card and the impression it leaves behind depends not only on the business card itself, but also on how well all elements of the corporate design are coordinated. If you maintain a consistent style in your corporate design, which is a must, you not only increase your recognition value, but also convey important values of your company or your personality. This creates trust in your competence, consistency and reliability. Therefore, every element of the corporate design, including the business card, should be well thought out so that it works together and strengthens your brand.
Digitization of contacts
The storage of business cards is a decisive factor in whether a new contact is quickly filed away and forgotten or not. Therefore, think about where business cards should be stored and whether or not they should all be kept in the same place. It's worth looking through your business cards from time to time. This may lead to project ideas that didn't fit with someone in the past. Accepting a business card as a courtesy can be useful in some cases, but it is not always a good idea to keep it or file it with important contacts, especially if you are sure that you do not need the contact.
However, if the information on the business card is useful, you should add it to your contact database immediately. This will allow you to contact the person quickly at the right time, e.g. by email or phone. Losing a useful business contact is unfortunate. That's why it's important to correctly assess the value of the information on business cards - as soon as you receive them.
It also makes sense to keep your contact details (address, telephone number, email) up to date. If you change your contact details, it is important to inform all your potential partners. You can do this with a newsletter, for example, by announcing the change of email address or telephone number. This way, you remind them yourself and don't miss the opportunity to work with potential customers. You will be remembered again and new projects or orders may arise for you and your company.
Templates for business cards in Word format on TutKit.com
Looking for the perfect Word business card templates for your business? Then welcome to TutKit.com - your trusted source for high-quality business card templates created by designers from award-winning agency 4eck Media! We offer you a wide range of styles and designs that reflect your uniqueness and professionalism.
When you download business card templates from us, you not only get stylish and modern designs, but also confidence in the quality. With our business card templates, you'll emphasize your company's professional image and leave a positive impression on potential customers and partners. All you have to do is choose your preferred design and customize it to match your corporate design.
With TutKit.com, you can be sure that your image will be presented with the highest quality and style. Choose a business card template now and impress your business partners and clients at first sight!
